Railyard Park Venue Use Request Form

Thank you for your interest in hosting an event at Railyard Park in historic downtown Waxahachie. This form serves as the initial step in requesting the use of the park for community-led, privately organized events, such as church services, birthday celebrations, fitness programs, cultural activities, nonprofit initiatives, and more.

Please be advised: The City of Waxahachie is committed to fostering equitable access to public space and ensuring that all programming held at Railyard Park serves the broader community.

• All events hosted at Railyard Park must be free of charge (not including registration fees ie. 5K runs)
• All events hosted at Railyard Park must be open to the general public (Private, gated, ticketed, or paid-admission events are not permitted)
• Family-friendly and appropriate for all ages

Please note that Railyard Park is a public space, and as with all events held in the park, other individuals or groups may independently gather (e.g., for birthday parties, fitness classes, or casual use) in the vicinity of your event. Exclusive use of the park is not guaranteed, with the exception of the splash pad, which may be turned off for special circumstances and with prior approval.

Please Note: Some of the selections below may trigger additional requirements, including—but not limited to—permits, insurance documentation, City department approvals, or applicable fees. Submission of this form does not constitute automatic approval. A representative will follow up with next steps if any further action is needed.

Submission of this form does not constitute a confirmed reservation. It is an inquiry used to assess event compatibility, date availability, and compliance with City policies. Depending on the nature and scope of your event, additional permits, insurance documentation, or departmental approvals may be required.